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How to Make a Chart or Graph in Excel [With Video Tutorial]

How to Make a Chart or Graph in Excel [With Video Tutorial]
July 15, 2021 ObadeYemi

Constructing charts and graphs is practical one of essentially the most simple ways to visualize knowledge in a clear, straightforward-to-tag diagram. (Try this e-book for making better charts to be taught extra.)However, it be no shock that some of us receive a little bit intimidated by the likelihood of poking around in Microsoft Excel. (I admittedly admire Excel, but I work in Marketing Operations, so it be fairly a lot a requirement that I admire the tool).

Download Now: An Introduction to Data Visualization for Marketers [Free Guide]I believed I’d portion a invaluable video tutorial as effectively as some step-by-step instructions for someone available within the market who cringes on the conception of organizing a spreadsheet rotund of information right into a chart that in actuality, you realize, arrangement something.

Listed below are the easy steps you wish to receive a chart or graph in Excel.

Steal into memoir there are loads of diversified versions of Excel, so what you leer within the video above gained’t repeatedly match up exactly with what that you just would be in a position to leer on your model. In the video, I inclined Excel 2021 model 16.49 for Max OS X.

To receive essentially the most updated instructions, I help you to spend the written instructions below (or download them as PDFs). Loads of the buttons and functions that you just would be in a position to leer and read are very identical at some level of all versions of Excel.

Download Demo Data | Download Instructions (Mac) | Download Instructions (PC)

How to Carry out a Graph in Excel

  1. Enter your knowledge into Excel.
  2. Take regarded as one of 9 graph and chart alternatives to create.
  3. Highlight your knowledge and click ‘Insert’ your desired graph.
  4. Switch the knowledge on each and each axis, if compulsory.
  5. Adjust your knowledge’s layout and hues.
  6. Change the scale of your chart’s narrative and axis labels.
  7. Change the Y-axis measurement alternatives, if desired.
  8. Reorder your knowledge, if desired.
  9. Title your graph.
  10. Export your graph or chart.


1. Enter your knowledge into Excel.

First, you wish to input your knowledge into Excel. That you just may possibly grasp exported the knowledge from in other locations, admire a portion of marketing tool or a peer tool. Or even that you just would be in a position to presumably also very effectively be inputting it manually.

In the instance below, in Column A, I grasp a list of responses to the put aside a question to, “Did inbound marketing show ROI?”, and in Columns B, C, and D, I grasp the responses to the put aside a question to, “Does your firm grasp a proper gross sales-marketing settlement?” As an instance, Column C, Row 2 illustrates that 49% of of us that grasp an SLA (service stage settlement) also inform that inbound marketing demonstrated ROI.

How to enter data into an excel spreadsheet

2. Take from the graph and chart alternatives.

In Excel, your alternatives for charts and graphs embody column (or bar) graphs, line graphs, pie graphs, scatter plots, and further. Gaze how Excel identifies each and each within the high navigation bar, as depicted below:

The types of graphs and charts in excel

To regain the chart and graph alternatives, make a selection Insert.

(For serve realizing which receive of chart/graph is most efficient for visualizing your knowledge, take a look at out our free book, How to Declare Data Visualization to Opt Over Your Viewers.)

3. Highlight your knowledge and insert your desired graph into the spreadsheet.

On this instance, I’ll spend a bar graph to visually label the knowledge. To create a bar graph, highlight the knowledge and embody the titles of the X and Y-axis. Then, dawdle to the Insert tab, and within the charts portion, click the column icon. Take the graph you wish from the dropdown window that appears to be like.

How to highlight your data and insert your desired graph into the spreadsheet

On this instance, I picked the most critical 2-dimensional column option — beautiful due to I make a selection the flat bar graphic over the three-D thought. Gaze the resulting bar graph below.

A 2-dimensional chart of data in an excel spreadsheet

4. Switch the knowledge on each and each axis, if compulsory.

If you settle to have to exchange what appears to be like on the X and Y axis, exact-click on the bar graph, click Purchase Data, and click Switch Row/Column. This may possibly maybe also rearrange which axes carry which objects of information within the list proven below. If that you just would be in a position to presumably also very effectively be completed, click OK on the backside.

how to switch chart and graph data on an x or y-axis in excel

The resulting graph would thought admire this:

A chart with swapped data on the x and y-axis

5. Adjust your knowledge’s layout and hues.

To change the layout of the labeling and narrative, click on the bar graph, then click the Chart Originate tab. Right here, that you just would be in a position to presumably settle which layout you settle for the chart title, axis titles, and narrative. In my instance proven below, I clicked on the option that displayed softer bar colors and legends below the chart.

To further format the narrative, click on it to label the Structure Sage Entry sidebar, as proven below. Right here, that you just would be in a position to presumably exchange the bear color of the narrative, that can in flip exchange the color of the columns themselves. To format diversified aspects of your chart, click on them individually to label a corresponding Structure window.

How to use the format legend entry tool to format the legend of an excel chart or graph

6. Change the scale of your chart’s narrative and axis labels.

If you first create a graph in Excel, the scale of your axis and narrative labels shall be rather little, reckoning on the receive of graph or chart you settle (bar, pie, line, and loads others.) Even as you grasp got created your chart, that you just would be in a position to have to toughen those labels so that they’re legible.

To raise the scale of your graph’s labels, click on them individually and, as a exchange of revealing a aloof Structure window, click help into the Dwelling tab within the high navigation bar of Excel. Then, spend the font kind and size dropdown fields to magnify or shrink your chart’s narrative and axis labels to your liking.

How to change the size of a chart or graph's legend and axis labels in an excel spreadsheet

7. Change the Y-axis measurement alternatives, if desired.

To change the receive of measurement proven on the Y axis, click on the Y-axis percentages on your chart to label the Structure Axis window. Right here, that you just would be in a position to presumably settle whereas you settle to have to label objects situated on the Axis Alternate choices tab, or whereas you settle to have to exchange whether or no longer the Y-axis shows percentages to 2 decimal locations or to 0 decimal locations.

How to change the Y-axis measurements in an excel spreadsheet

Due to my graph automatically sets the Y axis’s most percentage to 60%, I’d have to exchange it manually to 100% to describe my knowledge on a extra smartly-liked scale. To receive so, I will make a selection the Most option — two fields down below Bounds within the Structure Axis window — and exchange the value from 0.6 to 1.

The resulting graph may possibly presumably be modified to thought admire the one below (I elevated the font size of the Y-axis by process of the Dwelling tab, so that that you just would be in a position to presumably leer the adaptation):

How to change the Y-axis measurements in an excel spreadsheet in the minor field

8. Reorder your knowledge, if desired.

To kind the knowledge so the respondents’ solutions appear in reverse utter, exact-click to your graph and click Purchase Data to label the same alternatives window you called up in Step 3 above. This time, click the up and down arrows, as proven below, to reverse the utter of your knowledge on the chart.

How to reorder data for a chart or graph in an excel spreadsheet

If you grasp got bigger than two lines of information to adjust, that you just would be in a position to presumably also rearrange them in ascending or descending utter. To do this, highlight all of your knowledge within the cells above your chart, click Data and make a selection Style, as proven below. That you just shall be ready to settle to kind essentially based totally on smallest to supreme or supreme to smallest, reckoning to your preference.

How to reorder data from smallest to largest for a chart or graph in an excel spreadsheet

The resulting graph would thought admire this:

The final result of reordering data from smallest to largest for a chart or graph in an excel spreadsheet

9. Title your graph.

Now comes the fun and simple portion: naming your graph. By now, you would grasp already figured out how to receive this. Right here’s a straightforward clarifier.

Moral after making your chart, the title that appears to be like is on the total “Chart Title,” or something identical reckoning on the model of Excel that you just would be in a position to presumably also very effectively be using. To change this value, click on “Chart Title” to label a typing cursor. That you just shall be ready to then freely customize your chart’s title.

If you grasp got a title you admire, click Dwelling on the high navigation bar, and spend the font formatting alternatives to present your title the emphasis it deserves. Gaze these alternatives and my final graph below:

How to title a graph or chart in an excel spreadsheet

10. Export your graph or chart.

As soon as your chart or graph is precisely the fashion you settle to grasp it, it will gather you it as an image without screenshotting it within the spreadsheet. This arrangement will present you with a dapper image of your chart that may possibly presumably be inserted right into a PowerPoint presentation, Canva doc, or any diversified visual template.

To assemble your excel graph as a photograph, exact-click on the graph and make a selection Attach as Image….

How to export a graph or chart from an excel spreadsheet

In the dialogue box, title the photo of your graph, settle where to position it aside to to your computer, and settle the file kind you’d make a selection to position it aside as. On this instance, I’m saving it as a JPEG to my desktop folder. Ultimately, click Attach. How to name a graph or chart in excel using the dialogue box

You’ll grasp a clear photo of your graph or chart that that you just would be in a position to presumably add to any visual create.

The final result of a graph or chart in excel that has been exported as a PNG

Visualize Data Esteem A Educated

That used to be fairly straightforward, exact? With this step-by-step tutorial, you’ll be ready to mercurial beget charts and graphs that visualize essentially the most tough knowledge. Try using this same tutorial with diversified graph kinds admire a pie chart or line graph to leer what format tells the narrative of your knowledge most efficient. That you just shall be ready to even apply customizing extra knowledge-heavy graphs and charts using the free excel templates for marketers below.

Editor’s label: This post used to be on the initiating keep published in June 2018 and has been updated for comprehensiveness.

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Before every thing published Jul 14, 2021 1: 15: 00 PM, updated July 14 2021

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