Workflow Automation Explained & 6 Best Workflow Software for 2021

Content Krush

Latest on SEO, Content Marketing, Email & Social in Nigeria

Digital TrendsMarketing

Workflow Automation Explained & 6 Best Workflow Software for 2021

workflow-automation-explained-&-6-best-workflow-software-for-2021

Handbook info entry would be one in all the most gradual and inefficient projects in the company world. No longer handiest does it build you to sleep, it additionally wastes precious time and sources, slashing your productiveness to bits.

Happily, there’s abilities that might per chance automate these mind-numbing projects, eradicating human error and letting you focal point on the work that essentially matters — workflow automation.

Get Started with HubSpot's Email Marketing Software for Free

Workflow Automation

Workflow automation is the route of of using rule-basically basically based logic to open a series of projects that scoot on their very salvage with out any human intervention. After you put the foundations and logic, automatic workflows can ship emails, set up up reminders, schedule projects, trigger drip campaigns, and further — all with out anyone on your personnel touching a single button.

By leveraging self-operating processes that scoot handbook projects, workflow automation can abet your alternate attach money and time, diminish errors, and boost productiveness.

How does workflow automation work?

Workflow automation in total relies on a series of if/then statements to trigger one other job. It then branches off counting on the action that was once taken by a lead, employee, or one other stakeholder.

Let’s stroll by an instance workflow for turning a assemble submission exact into a deal opportunity.

  • A domain customer submits a assemble.
  • The action routinely enrolls the consumer in a drip marketing campaign. It creates a brand unusual deal and sets the region to “Unusual.”
  • The foremost email of the drip marketing campaign is disbursed to the lead, requesting to schedule a gathering.
  • The lead clicks by to the assembly scheduler and creates an appointment.
  • A thanks email is disbursed to the lead, confirming the date and time.
  • The CRM creates a brand unusual job and assigns it to a gross sales gain.
  • The gross sales gain then reaches out in my conception, ending the automatic workflow.

Here’s what a workflow can stare care for from delivery to discontinuance.

Workflow automation example in HubSpotRepresent Supply

Virtually every department on your alternate can bear the benefit of workflow automation. Whether it’s marketing, human sources, or finance, the abilities enable you to work smarter, no longer harder.

Below, we’ll disguise about a of the most neatly-most neatly-liked workflow automation examples.

Workflow Automation Examples

  1. Subscribing a user to a drip marketing campaign once they salvage a resource from your web page online.
  2. Inserting every lead at a pleasurable stage of the pipeline once they expend a particular action.
  3. Creating a brand unusual ticket in the gadget when any individual reaches out by social media or email.
  4. Deleting duplicates once they’ve been detected or merging two properties if they’re the identical.
  5. Taking away candidates from the database if they’ve been idle for a duration of time.
  6. Taking an expense approval route of from delivery to discontinuance.

Workflow automation might per chance well merely even be frail in almost any personnel and in any alternate pain. Whereas it’s mostly linked to marketing and gross sales, it might per chance per chance additionally be frail in customer carrier, operations, human sources, and finance.

Advertising Workflow Automation

Marketing workflow automation example in HubSpot

Represent Supply

A few of the significant most repetitive projects in marketing, such as sending emails and posting social media updates, might per chance well merely even be automatic with workflow automation. With marketing automation scheme, you may schedule your entire social media calendar and set up up workflows that nurture particular forms of potentialities with email affords.

Automated workflows in marketing comprise:

  • Subscribing a user to a drip marketing campaign once they salvage a resource from your web page online
  • Welcoming a user to your firm after they remove a product
  • Reminding a user to review out after they’ve added assorted objects to their cart
  • Scheduling social media posts exact by extra than one platforms
  • Distributing marketing projects exact by personnel contributors

Additional Studying

Gross sales Workflow Automation

Sales workflow automation example in HubSpot

Represent Supply

Gross sales workflow automation streamlines gradual lead and prospect management projects, so as that reps can focal point on selling, no longer coming into info. Aside from taking leads routinely by the pipeline according to their actions, an automatic gross sales workflow can signal up potentialities in drip campaigns and change deal stages because the deal moves forward.

Automated projects in gross sales comprise:

  • Inserting every lead at a pleasurable stage of the pipeline once they expend a particular action
  • Transferring a lead out of the pipeline if they’ve stopped responding to emails
  • Sending an introduction email from a gross sales gain to a lead after they salvage an guide
  • Updating the deal stage once the lead has scheduled an appointment or assembly
  • Creating projects for gross sales reps once a lead has scheduled a gathering

Additional Studying

Customer Service Workflow Automation

Customer service workflow automation example in HubSpot

Represent Supply

Workflow automation is amazingly functional in customer carrier. Aside from launching surveys, workflow automation can expend care of tickets, cases, and total questions by sending a series of emails or creating projects.

Automated projects in customer carrier comprise:

  • Creating a brand unusual ticket in the gadget when any individual reaches out by social media or email
  • Onboarding potentialities with a series of invaluable emails
  • Sending NPS® surveys and enrolling them into various email campaigns counting on their score
  • Assigning tickets a precedence designate counting on the tone of the message or email
  • Resolving and archiving tickets once a choice has been reached

Additional Studying

Operations Workflow Automation

Operations workflow automation example in HubSpot

Represent Supply

Operations is the lifeblood of any organization, and it, too, might per chance well merely even be automatic to lower conditions of handbook info entry.

Automated projects in operations comprise:

  • Deleting duplicates once they’ve been detected or merging two properties if they’re the identical
  • Managing personnel permissions for stamp unusual personnel contributors
  • Organising priorities for various corporations processes
  • Automatically compiling experiences on the discontinuance of every quarter
  • Creating projects in third-birthday party instruments such as Asana, Slack, or Zoom

Additional Studying

Human Sources Workflow Automation

Somewhat than having to manually enter all of your unusual hires’ deepest info — care for addresses, social security numbers, and other employee info into payroll, expense, and insurance methods — HR automation scheme can plot it for you in minutes.

Automated projects in human sources comprise:

  • Taking away candidates from the database if they’ve been idle for a duration of time
  • Sending emails to candidates that haven’t made it to the final spherical
  • Filtering candidates with particular keywords in their job history
  • Sending W2s to recent staff
  • Gathering staff’ feedback after they’ve been on the firm for a duration of time

Finance Workflow Automation

By allowing you to create kinds, execute workflows, and song processes, finance route of automation scheme can streamline all of your breeze back and forth requests, reimbursements, and funds approvals.

Automated projects in finance comprise:

  • Taking an expense approval route of from delivery to discontinuance
  • Managing dealer and contract approvals
  • Assigning priorities to ACH and wire requests
  • Managing breeze back and forth expense requests counting on set up and exercise
  • Approving budgets according to a predetermined set up of parameters

Now that you just know the entire lot about using automatic workflows, let’s expend a understand on the discontinuance instruments it is most necessary to utilize.

Simplest Workflow Automation Instrument in 2021

1. HubSpot: Simplest All-in-One Workflow Automation Instrument

Workflow automation software: HubSpot

Represent Supply

HubSpot’s marketing, gross sales, carrier, and operations scheme operates on a single platform, making it one in all the easiest choices for all-in-one workflow automation. All the pieces is linked together, allowing you to align all of your teams’ processes and cutting again friction from job to job.

You may per chance with out considerations hand leads from marketing to gross sales, join a carrier ticket with an contemporary contact narrative, and natty up customer info — all in one user-trustworthy platform.

Simplest for: HubSpot is extremely advised for growing corporations that bear but to strive workflow automation and for endeavor corporations with established processes. You may per chance delivery with a Starter subscription, then toughen as you require extra functionalities. Especially advised for marketing, gross sales, carrier, and operations departments.

Pricing for Advertising Hub: Free; $50/month (Starter); $890/month (Legit); $3,200/month (Accomplishing)

Pricing for Gross sales Hub: Free; $50/month (Starter); $500/month (Legit); $1,200/month (Accomplishing)

Pricing for Service Hub: Free; $50/month (Starter); $400/month (Legit); $1,200/month (Accomplishing)

Pricing for Operations Hub: Free; $50/month (Starter); $800/month (Legit)

2. Nintex: Simplest Accomplishing Workflow Automation Instrument

Workflow automation software: NintexWith over 3 million workflow applications operating on their platform correct now, Nintex helps bigger than 8,000 endeavor potentialities set up up, automate, and optimize their alternate processes, with no coding abilities required.

By offering a broad selection of workflow automation instruments — care for route of mapping, developed workflows, and route of intelligence — your alternate is in a position to procedure out every of your processes, plot them, and video display their performance.

Simplest for: Nintex is extremely advised for endeavor corporations with established processes. It’s a sturdy scheme that pairs a user-trustworthy workflow execute instrument with powerful integrations that can join each one in all your apps. Especially advised for IT, law, HR, and finance departments.

Pricing: $910/month (Long-established); $1,400/month (Accomplishing)

3. Kissflow: Simplest Beginner-Apt Workflow Automation Instrument

Workflow automation software: Kissflow

Depended on by over 10,000 corporations, including Domino’s, Michelin, and Pepsi, Kissflow affords an all-in-one workflow automation scheme that lets your alternate make workflows that automate projects on your human sources, gross sales, finance, administration, marketing, and remove departments.

With over 50 pre-build in alternate route of management apps — such as expensing and gross sales orders, prerequisites and triggers, and reporting dashboards for your workflows — Kissflow can streamline nearly all of your alternate processes.

Simplest for: Kissflow is extremely advised for puny corporations that are correct now starting up to strive workflow automation. The instrument’s simplicity and user friendliness will assemble it simpler to delivery automating processes. Especially advised for procurement, HR, and finance departments.

Pricing: $200/month (Traditional); $495/month (Developed); $1,900/month (Fully Loaded)

4. Integrify: Simplest On an everyday foundation Administration Workflow Automation Instrument

Workflow automation software: Integrify

Integrify is a workflow automation scheme that permits you to create workflows in a glide-and-descend builder and scoot parallel or sequential flows. By having the ability to collaborate on projects and requests, test your processes, and set up up reminders, you may with out considerations streamline your alternate processes and automate handbook projects.

Integrify additionally affords workflow examples and a user info breeze, a leisure-basically basically based delivery API that permits you to combine with exterior databases, and the power to import and export info from Excel and even PDFs.

Simplest for: Integrify is extremely advised for puny-to-medium corporations that are having a understand to automate day to day projects. Its glide-and-descend “Direction of Builder” makes it straightforward and simple to expend a route of from delivery to completion. Especially advised for administration departments.

Pricing: Pricing on hand upon search info from

5. Zapier: Simplest Workflow Automation Instrument for Connecting Apps

Workflow automation software: Zapier

With the power to join to and half info with over 1,000 web apps, care for Facebook, QuickBooks, and Google Pressure, Zapier can automate nearly any form of alternate route of. All or no longer it is significant to plot is create a workflow in their editor, grab the apps you should comprise on your workflow, and execute it.

As an illustration, when you would care for so as to attach all of your attachments in Dropbox, you may execute a workflow that routinely copies any attachment from your Gmail inbox to Dropbox after which sends you a Slack message about the salvage.

Simplest for: Zapier is extremely advised for freelancers and puny-to-medium corporations that use a broad diversity of instruments that aren’t talking with every other. As an illustration, when you’re using MailChimp to ship emails and Typeform to amass leads, you may well per chance join these two instruments using Zapier. Especially advised for marketing and restore departments.

Pricing: Free; $19.99/month (Starter); $49/month (Legit)

6. Flokzu: Simplest Venture Administration Workflow Automation Instrument

Workflow automation software: Flokzu

With out writing any code, Flokzu permits you to make projects, deadlines, alternate principles, and notifications. Their scheme additionally sends pending projects to every of your mission’s assignees’ inboxes, and as every stage of a workflow is total, it’ll routinely set up every unusual job to a user or feature.

Moreover, Flozku affords a reporting dashboard that shows your alternate processes’

performance and metrics, care for the volume of currently delayed projects there are, projects assigned to every user and feature, projects done, and the time every job took, which will give you the mandatory info to refine and optimize your future workflows.

Simplest for: Flokzu is extremely advised for particular particular person teams that deserve to optimize their time management and job workflow. A key feature of this instrument is that users will salvage pending projects in their inbox, making it an fabulous mission management instrument. Suggested for any personnel.

Pricing: Free; $19.99/month (Starter); $49/month (Legit)

Workflow Automation Will Lend a hand You Grow Better

Workflow automation is severe for corporations that deserve to scale and grow with out letting one thing tumble by the cracks. By letting abilities total handbook projects, you may successfully grow your alternate with out any growing disaster.

Editor’s demonstrate: This publish was once before the entire lot printed in January 2019 and has been updated for comprehensiveness.

email marketing free

Before the entire lot printed Aug 18, 2021 7: 00: 00 AM, updated August 18 2021

Comment here

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Hide Related Posts